Frequently Asked Questions
PROPOSALSQ: Do I need to be a SWCA member to submit a proposal?
A: No, but if your proposal is accepted, you need to become a
member to present at the conference.
Q: If I would like to become a member, and by doing so save on
the conference registration fee and reap the other benefits of membership,
what do I do?
A: Fill out the SWCA membership form http://www.swca.us/ and
send in your check.
Q: I don’t remember what my membership status is. How can
I check?
A: You can check to see if you are an institutional member by
going to the SWCA web site http://www.swca.us/ Contact
Jane Smith smithjb@winthrop.edu,
with all other membership questions.
Q: How many proposals can I submit?
A: To accommodate as many people as possible on the program, you
are limited to one proposal per person. Being part of the research fair
or participating in a panel or workshop counts as one proposal.
Q: Can I choose what day or time I would like to present at the
conference?
A: When you submit your proposal, you need to be available to
present anytime from Thursday afternoon through Saturday at noon. Although
we wish it were possible, accommodating special requests makes planning
the final schedule even more difficult than it already is.
Q: Why are there two dates for proposal submissions?
A: We hope to accommodate those who want to start their research
projects in the spring as well as those who prefer to wait until the fall.
Q: Whom should I contact if I have a question about my proposal?
A: Kim Abels at kabels@email.unc.edu.
Q: Whom should I contact if I have questions about the Research
Fair and my poster or writing game presentation?
A: Elizabeth Paley at espaley@duke.edu
Q: Will my proposal be treated the same, regardless of whether
I submit during the early or regular submission cycle?
A: Our goal is to accept as many proposal submissions as we can.
It is possible, however, that when we send out submission acceptances,
we might need to ask if you are willing to present in an alternate format.
Limited meeting room space will dictate how many proposals with certain
formats we are able to accept. We should have no trouble, however, accommodating
most proposals for the Research Poster Fair/Writing Games hour-long session.
Q: After first checking the SWCA web site (http://www.swca.us/)
and membership information, whom should I contact concerning other membership
questions (membership expiration date, name on membership, etc.)?
A: Jane Smith at smithjb@winthrop.edu
Q: Once I mail the membership form and payment, how long before
I receive e-mail confirmation?
A: Please allow 7-10 days.
Q: May I register for the conference with the member rate before
I receive confirmation that my membership form and check have been received?
A: Yes.
Q: Whom should I contact if I have registration questions (difficulty
with online system, need a receipt, etc.)?
A: Vicki Russell at vgr@duke.edu or
919 668-0901.
Q: I am an exhibitor. Whom should I contact if I have any questions?
A: Rebecca Walsh at rawalsh@duke.edu or
919 668-1616.
Q: Why is the registration date so early?
A: This will allow attendees to use funds from either their 2004-2005
or 2005-2006 budgets.
Q: Are there any other hotels within walking distance of the Carolina
Inn?
A: If the Carolina Inn fills up, there are a number of hotels
within close driving distance. Public transportation is also available
from some of the hotels to downtown Chapel Hill.
Once the Carolina Inn is full, we will try to negotiate good rates with nearby hotels and post that information on this site.
Q: What public transportation is available?
A: See schedule for bus routes to Marriot Courtyard Hotel (FCX route) and other Chapel Hill/Carrboro destinations: http://www.townofchapelhill.org/transit/routes/destinations.html
Q: Will there be vegetarian options for meals at the Carolina
Inn?
A: Yes. When you pick up your registration packet at the hotel,
you will be asked whether you want vegetarian lunches on Friday and Saturday.
Q: Is the Carolina Inn fully handicap accessible?
A: Yes
Q: Is there a charge for the tour of Duke?
A: No.
Q: Do I need to sign up in advance for the Duke tour?
A: On the registration form, you will see a place to check if
you are interested. We will ask you when you sign in at the conference
if you definitely plan on going on the tour so that we can be sure we have
enough buses.
Q: What is the weather typically like in Chapel Hill in February?
A: Average temp: 41 F, high: 53F, low: 29F; Precipitation: 3.6
inches
We suggest you check the weather report, though, as it can be quite mild
this time of year as well.
